Namely, my personal and work email accounts. I also added a rule that only accepts tasks from my preferred list of email addresses (Note that you can set that in the OmniFocus settings as well). I use the "qqq" prefix because it's easy to type to get an auto-suggestion in Outlook. For example, also works as for receiving messages. Gmail also allows you to place a dot in the middle of your gmail address and still receive the mail. I added an extra trigger that looks for mail to a special gmail address.I actually signed up for another email account that was prefixed with "qqq" so that it's easy to remember and type and is likely to be unique in my address book. Head over to Apple's Mail.app and look at the newly added mail rule. In OmniFocus for Mac, turn on the mail rule in the preferences Maybe I'll write some posts about those other users.
#OMNIFOCUS GMAIL MAC#
That's not a problem for me since I already had my mac running as a server for several reasons.
#OMNIFOCUS GMAIL FULL#
All of this requires a mac at home running full time. I've made some changes that make it a little more accurate and contemporaneous. This is really just a modification of the excellent workflow described by Shawn Blanc. I'll briefly describe the hack and subsequently tell you that it is no longer needed. An easy way to add tasks to OmniFocus is by way of email. I have developed a couple of rountines that allow me to integrate OmniFocus with my workflow on Windows.
#OMNIFOCUS GMAIL WINDOWS#
Unfortunately it is not a windows app (yet).I spend most of my work hours on a Windows machine. It's an iPhone app, it's an iPad app, it's desktop app, it's a whipped topping. It has nearly solved the digital ubiquitous capture problem. It's elegant, easy to use and simply makes work easier. Using a defer date is key as that tells OmniFocus to not bug me about it again until a set time after I've actually completed the task.There's no doubt that OmniFocus by the Omni Group is the quintessential mac app. Items that need to be done on a regular basis, but don't have a strict due date (like sorting my photos) have a repeating defer date.
OmniFocus is the central hub that reminds me to keep all of the other systems in my life on track.Īctions that have a hard due date such as my weigh-in and taking my wife's photo, have a defer and due date on the same day that repeats weekly. I use it as a dumping ground for all the periodic checkins I have to do to keep my other trusted systems running smoothly. There are more items in my "Routines" project, but that's a good sample of what's in there. I due this to make sure Gmail knows the account is active and won't accidentally suspend it. Sign into backup email account - Once a month I sign into the secret Gmail account I use as a recovery account for all of my significant online services.I sign into Backblaze once a week to make sure everybody's backups are still in order. Check that Backblaze backups are working - I manage the backups for all of mine and my extended family's Macs.This reminds me to sort through any recently scanned documents and file them into the appropriate folders in Dropbox. Sort scanned documents - I run a paperless home office.I weigh myself to track my progress at the same time every week. Weigh-in - I'm overweight and trying to do something about it.Take belly photo - While my wife was pregnant, this reminded us to take one of those cheesy profile belly shots each week.Sort photos into albums - Nearly the same as the previous item, but in this case I'm extracting out any photos that belong in their own dedicated album.
Tag keeper photos - As explained in my photography book, once a week I look through all of the photos my wife and I have taken and use Finder tags to call out any "keeper" photos we may want to put into a book later.Every Monday morning I completely pay off the previous week's charges so we never carry a balance. We use it to pay for everything we can and at the end of the year we usually have around $700 in cash rewards we can claim as a holiday bonus. Reconcile credit card - We have a credit card that we use entirely in place of our debit cards that gives us a flat percentage back on everything we buy.Weekly Review - Every Monday morning I'm prompted to do a standard GTD review of all my ongoing projects in OmniFocus.Here's a list of the current actions in the project.
Inside this project are actions and checklists that repeat on a regular basis. He's referring to a Single-Action List I have inside my "Personal" folder called "Routines". After reading my last post about my OmniFocus setup, Evan Lovely askedĬould you talk more about your Routines? What's in there? Does anything repeat? Do you set defer or due dates on them?
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